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Privacy Policy of the Centre québécois d'innovation en biotechnologie (CQIB)

Introduction

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The Centre québécois d'innovation en biotechnologie (CQIB) is committed to protecting the personal information of its members, partners, employees, and other stakeholders. In accordance with the Act respecting the protection of personal information in the private sector (Law 25), this policy outlines CQIB’s practices concerning the collection, use, disclosure, and retention of personal information. CQIB is dedicated to respecting individuals' privacy and diligently safeguarding their personal information.

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1. Privacy Officer

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CQIB has appointed a Privacy Officer (PO) responsible for ensuring the organization's compliance with Law 25, responding to inquiries, and handling complaints related to personal information protection. The Privacy Officer can be contacted at:

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2. Collection of Personal Information
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CQIB collects only the personal information necessary for specific, legitimate purposes. Examples of collected information and the technologies used include:

  • Types of Information: names, email addresses, phone numbers, etc.

  • Technologies Used: online forms, cookies, surveillance cameras, etc. This information is collected for purposes such as:

  • Membership management.

  • Event management.

  • Partnership and collaboration management.

  • Employee management.

  • Service delivery and support for biotechnology projects and other CQIB activities.

  • Ensuring the safety of staff and clients.

  • Communication and promotional offers and events.

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3. Use of Personal Information
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Personal information is used solely for the purposes for which it was collected, unless consent for another use is obtained from the individual or required by law. Strict access controls and regular staff training are implemented to ensure this exclusive use.

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4. Disclosure of Personal Information
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CQIB discloses personal information to third parties only under the following circumstances:

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  • When the individual has given explicit consent.

  • When necessary for service delivery.

  • When required by law. Categories of third parties may include service providers, research partners, etc. Safeguards are in place to protect personal information during transfer.

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5. Retention of Personal Information
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Personal information is retained as long as necessary to fulfill the purposes for which it was collected or to comply with legal requirements. CQIB employs adequate security measures, such as secured premises, firewalls, and information security policies, to protect personal information from loss, theft, and unauthorized access.

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6. Rights of Individuals
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In accordance with Law 25, individuals have the following rights:

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  • Right of Access: Individuals can request access to their personal information held by CQIB.

  • Right of Rectification: Individuals can request correction of their personal information if it is inaccurate or incomplete.

  • Right to Erasure: Individuals can request deletion of their personal information under certain conditions.

  • Right to Data Portability: Individuals can request that their personal information be transferred to another organization. To exercise these rights, individuals can submit a request through the provided contact details and can expect a response within the legal timeframe.

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7. Breach Notification
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In the event of a personal information security breach, CQIB will notify the Commission d’accès à l’information and the affected individuals as soon as possible, in compliance with Law 25 requirements. Corrective measures will be taken to address the vulnerability and support affected individuals.

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8. Policy Changes
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CQIB reserves the right to modify this policy periodically to reflect legislative, regulatory, or operational changes. Modifications will be posted on our website www.cqib.org, and stakeholders will be informed of significant changes with reasonable notice, allowing them to ask questions or provide feedback.

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9. Contact Information
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For any questions regarding this policy or to exercise your rights, please contact our Privacy Officer:

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Valérie Pouliot, Marketing and Communications Manager

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  • Address: 500 Boulevard Cartier O, Laval, QC H7V 5B7

  • Phone: (+1) 450 688-8377

  • Email: v.pouliot@cqib.org

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This policy was last updated on July 11, 2024.

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